Choose your Outlook application below
Outlook New
Table of contents:
- Export email, contacts, and calendar
- Import email, contacts, and calendar
a. Export email, contacts, and calendar
- Press on "Home" at the top bar and then "Open and Export":
- Press on "Data files", then "Export" and "Get Started":
- Choose data you would like to export, such as emails, contacts and calendar
Unfortunately, only one data can be exported at a time, example of Contacts:
- Leave the default settings and press "Next":
- Press on "Choose File" and you will be prompted to choose a password, you can leave it blank:
- Press on "Export" after that and .pst will be saved:
b. Import email, contacts, and calendar
- Press on "Home" at the top bar and then "Open and Export":
- Press on "Data files", then "Import" and "Get Started":
- Press on "Select file", choose your .pst export and press next:
- Leave "Skip" for duplicate items:
- Choose the folder you would like to import the data to, here is example of "Contacts" import:
Outlook Classic
Table of contents:
- Export email, contacts, and calendar
- Import email, contacts, and calendar
a. Export email, contacts, and calendar
- Press on "File" at the top left:
- Press on "Open & Export" and then Import/Export
- Choose Export to a file:
- Select Outlook Data File (.pst):
- Choose data you would like to export, such as emails, contacts and calendar
Unfortunately, only one data can be exported at a time, example of Contacts: - Choose the place where you will save the export and press "Finish":
- You will be prompted to choose a password, you can leave it blank:
b. Import email, contacts, and calendar
- Press on "File" at the top left:
- Press on "Open & Export" and then Import/Export
- Choose "Import from another program or file":
- Select Outlook Data File (.pst):
- Choose your .pst export and press next:
- The next popup should look like this by default so press "Finish
Outlook Web
Table of contents:
- Export contacts
- Import contacts
- Export calendar
- Import calendar
a. Export contacts
- On the left sidebar press on "People" and then "Export contacts":
- Press "Export" again:
- You will be prompted to save the contacts.csv Export, place it in your Downloads folder:
b. Import contacts
- On the left sidebar press on "People" and then "Import contacts":
- Drag or choose your contacts.csv Export and press Import:
- Wait for all contacts to be imported before closing Outlook:
c. Export calendar
- Press on your Icon at top right then on "Settings":
- On the left side press "Calendar", "Shared calendars", under "Publish a calendar" choose the calendar you would like to export and make sure "Can view all details" is selected before pressing "Publish":
- Press on "ICS" link and "Download":
- You will be prompted to save the calendar.ics Export, place it in your Downloads folder:
- Once the calendar.ics is saved press on "Unpublish":
d. Import Calendar
- Press on your Icon at top right then on "Settings":
- On the left sidebar press on "Calendar" then on "Add calendar":
- Press on "Upload from file", drag or choose your calendar.ics export and press "Add to calendar":
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